120 units
Nairobi Apartments Ltd
Published case study: faster M-Pesa reconciliation and quicker monthly landlord statements.
Built for Kenyan Landlords & Agencies
Collect Rent Faster. Manage Tenants Smarter. All-in-One Rental Management System for Kenyan Landlords, Agencies, and Property Teams
Automate rent collection, track payments, and reduce arrears across owner-managed and agency-run portfolios with M-Pesa integration built in.
Watch 2-Minute Demo
We set it up with you
M-Pesa ready rent collection
For landlord and agency portfolios
Manual rent collection is stressful. RentalDesk is designed to help you move from chasing payments to seeing clear rent status in one place.
Trust snapshot
Portfolios from 120 to 300+ units
Public case-study examples show RentalDesk supporting real rent operations in Kenya.
M-Pesa focus
Track payments faster and reduce arrears guesswork
See paid, overdue, and part-paid tenants without waiting on month-end cleanup.
Proof You Can Review
See real portfolio examples and public trust resources
The strongest trust signals on this page are the proof points buyers can verify: published case studies and public trust documents for security, reliability, and data handling.
300+ units
Metro Lettings Group
Published case study: clearer arrears follow-up and one dashboard for portfolio-wide visibility.
Trust Center
Security, SLA, and data protection
Review public trust documents, status information, and case studies before you book a demo.
Choose Your RentalDesk Workflow
Start with the plan and setup path that fits your portfolio
RentalDesk supports both owner-managed portfolios and agency-run operations, with guided onboarding to help you bring properties, tenants, leases, and rent schedules into one clean workflow.
Plan
Landlord Plan
For independent landlords who need M-Pesa collection, tenant ledgers, reminders, maintenance tracking, utility billing, and reports in one place.
Plan
Estate Manager Plan
For agencies and structured teams that need multi-property dashboards, role permissions, bulk invoicing, service charge billing, and advanced analytics.
Onboarding
Guided setup and onboarding
We help map your properties, units, tenants, leases, and rent schedules so your team can get started with cleaner records and faster follow-up.
Core RentalDesk Modules
See the actual screens behind the workflows buyers ask about first
These screenshots show the real UI for portfolio management, tenants, invoices, payments, and reporting so the homepage proves the core workflows it is selling.
Dashboard
Portfolio dashboard
See collections, occupancy, tenant balances, and daily exceptions from one command center.
Properties & Units
Property and unit workspace
Organize buildings, units, occupancy, and unit status in one portfolio structure.
Tenants
Tenant directory and profiles
Open tenant records, balances, contacts, lease dates, and payment history from one workspace.
Invoicing
Invoices and billing
Generate rent invoices, review line items, and follow billing status without spreadsheet follow-up.
Payments
Payment tracking and receipts
Track rent payments, update ledgers, and review collection status as payments come in.
Reports
Reports and analytics
Review arrears, revenue, and property performance with reporting and analytics views.
Additional Workflows
Also available in your guided demo
Maintenance and alerts are part of the wider RentalDesk workflow, even though the homepage proof above focuses on the most-requested operational screens.
Maintenance request management
Available inside RentalDesk workflows so teams can track repairs and keep a clear history per property. Ask us to show this during your guided demo.
Smart notifications and alerts
Payment confirmations, overdue follow-ups, and update alerts are part of the wider operational workflow available in the product.
M-Pesa Front and Center
Collect Rent via M-Pesa Automatically
RentalDesk supports M-Pesa rent workflows so collections can be captured, matched, posted, and reported with less manual follow-up.
Paybill and rent reference workflow
Set up your M-Pesa payment flow so incoming transactions can be matched to the right tenant or account.
Automatic posting to tenant ledgers
As payments are captured, RentalDesk updates balances, receipts, and arrears visibility faster.
Collection reports and payment history
Review daily collections, per-tenant payment history, and arrears from the same workflow.
M-Pesa Paybill integration
Built for Kenyan rent collection workflows
Connect your payment workflow, capture M-Pesa transactions, issue receipts, and keep rent records current inside the same system.
- Set up your Paybill details and rent reference format.
- Post collections into tenant ledgers and payment history faster.
- Review daily collections, per-tenant balances, and arrears reports from one dashboard.
How It Works
From setup to rent collection in 3 clear steps
RentalDesk is designed to move you from portfolio setup to live collection tracking without rebuilding your whole process from scratch.
01
Book a free demo
We show you the exact rent collection, tenant, and reporting flow in a live 15-minute walkthrough.
02
We set up your properties and tenants
Our team helps you get your portfolio, units, and rent records into the system faster.
03
Start collecting rent via M-Pesa
Move from manual follow-up to faster payment visibility and cleaner records.
Watch 2-Minute Demo
See the actual RentalDesk workflow in 2 minutes
Watch how the dashboard, tenant records, invoices, M-Pesa payments, and reporting screens connect inside the product.
- See how RentalDesk tracks properties, units, tenants, and leases from one dashboard.
- Follow the flow from invoice to payment, receipt, balance, and statement.
- See where M-Pesa collections, arrears tracking, and landlord reporting fit into the daily workflow.
Proof from Kenyan Portfolios
Used by portfolios that need cleaner collections and clearer reporting
RentalDesk fits real landlord and agency operations, from apartment portfolios to larger multi-property teams that need better rent visibility.
RentalDesk supports the day-to-day workflow around tenant balances, collections, arrears follow-up, and landlord reporting.
Outcome: Faster M-Pesa reconciliation and quicker monthly landlord statements.
RentalDesk supports the day-to-day workflow around tenant balances, collections, arrears follow-up, and landlord reporting.
Outcome: Clearer arrears follow-up and one dashboard for portfolio-wide visibility.
Pricing That Feels Like Value
Plans from KES 5,000/month
Choose the RentalDesk plan that matches your workflow, whether you are managing your own units or running structured property operations for multiple landlords.
Landlord Plan
KES 5,000/month
For independent landlords who want rent collection, invoicing, reporting, tenant tracking, and guided setup in one place.
- Up to 50 units
- M-Pesa automated rent collection
- Tenant ledgers and payment tracking
- SMS rent reminders
- Maintenance tracking and utility billing
- Automated late fees and financial reports
- Up to 3 users
Estate Manager Plan
KES 9,500/month
For estates, agencies, and structured property businesses that need deeper controls and broader reporting.
- Unlimited units and users
- Everything in Landlord Plan
- Multi-property dashboard
- Role-based permissions
- Service charge billing and bulk invoicing
- Advanced analytics
- Data export and accounting sync
FAQ
Common questions about RentalDesk
Answers about setup, security, payments, and how RentalDesk fits landlord and agency workflows.
Is my data safe?
RentalDesk includes role-based permissions, audit visibility, and public security resources so you can review how records and access are controlled.
Do I need technical skills?
No. RentalDesk is built for everyday property operations, and we can help with setup, imports, and rent schedules.
Can you help me set it up?
Yes. Book a demo or message us on WhatsApp and we will walk you through properties, tenants, and the rent workflow.
What if tenants do not pay on time?
RentalDesk helps you see arrears quickly, track payment status per tenant, and keep a cleaner follow-up trail instead of relying on memory or spreadsheets.
Is this built for Kenya or a generic overseas product?
RentalDesk is positioned for Kenyan landlords, agencies, and property teams, with M-Pesa workflows and local rent-collection needs front and center.
Book the demo. Ask your questions. Let RentalDesk help you set it up.
Book a short walkthrough and we will show you the Landlord Plan, Estate Manager Plan, M-Pesa collection workflow, tenant management, invoicing, and reports based on your portfolio.
RentalDesk gives Kenyan landlords and agencies one system for M-Pesa rent collection, tenant management, invoicing, maintenance tracking, dashboards, and reporting.