Security
Controlled access and approvals
Role permissions and review steps keep billing and edits accountable.
For Landlords & Agencies
Manage rent collection, tenants, and reports without spreadsheets
RentalDesk helps landlords and property teams automate M-Pesa rent payments, send invoices, track arrears, and generate clear financial reports. Book a demo or explore sample data first.
Free Trial
Create your workspace first, then choose the plan and setup pace that fits you.
WhatsApp Support
Users who get stuck can switch to WhatsApp instead of disappearing.
Demo Data
Explore sample properties, tenants, invoices, and reports with zero risk.
Trust Signals
Trusted Infrastructure for Rent Operations
A clear, accountable system for billing, collections, reconciliation, and oversight.
Auditability
Complete activity trail
Critical actions are logged, so teams can trace who did what and when.
Payments
M-Pesa-ready reconciliation
Reconcile M-Pesa, bank, and cash receipts in one clean ledger.
Scale
Works for growing portfolios
Manage tenants, units, arrears, and statements in one workspace.
Live activity logs
Role-based permissions
M-Pesa workflow support
Tenant-level arrears visibility
Problems Landlords Face
Where Landlords Lose Time and Revenue
Without a structured system, rent operations become slow, risky, and difficult to trust.
- Delayed or missed rent collections
- Unclear arrears per tenant and unit
- Manual payment reconciliation and ledger cleanup
- Disputes from incorrect payment allocation
- Late owner and landlord statements
- Limited visibility across properties
What this causes
Unstable monthly cash flow
Late collections make it harder to pay bills, suppliers, and owners on time.
Higher admin workload
Teams spend hours chasing balances, cross-checking payments, and fixing records.
More payment disputes
When records are unclear, tenants and owners lose confidence in the numbers.
Slow growth decisions
Limited reporting visibility makes portfolio planning and expansion harder.
Product Features
Everything You Need to Manage Rental Properties
RentalDesk streamlines property operations with automated rent collection, tenant tracking, and financial reporting.
Built for Kenya and Africa: M-Pesa integration, local landlord workflows, and mobile-first payments.
Feature 01
Automated M-Pesa Rent Collection
Collect rent automatically through M-Pesa.
Tenants pay via M-Pesa, payments are auto-recorded, and landlords get instant payment confirmations.
Why it matters: Removes manual reconciliation and saves hours every month.
Learn moreFeature 02
Tenant Management System
Keep tenant records organized in one place.
Manage tenant profiles, lease dates, payment history, contact details, and tenant status from one screen.
Why it matters: See who has paid and who is overdue instantly.
Learn moreFeature 03
Automated Rent Invoicing
Generate monthly rent invoices automatically.
Run recurring invoice cycles with billing records, due-date reminders, and overdue payment alerts.
Why it matters: Reduces manual accounting work and missed billing cycles.
Learn moreFeature 04
Financial Reports & Property Analytics
Track property performance with clear reports.
View rent collected per property, outstanding balances, monthly revenue, and portfolio performance trends.
Why it matters: Supports faster and better investment decisions.
Learn moreFeature 05
Multi-Property Management Dashboard
Manage all buildings from one dashboard.
View all properties, track occupancy rates, monitor collections, and spot alerts or issues quickly.
Why it matters: Improves oversight for managers handling multiple properties.
Learn moreFeature 06
Maintenance Request Management
Track repairs with a simple workflow.
Tenants submit maintenance requests while property managers monitor progress and status updates.
Why it matters: Improves tenant satisfaction and property upkeep.
Learn moreFeature 07
Smart Notifications & Alerts
Keep teams informed with automated alerts.
Send rent confirmations, overdue alerts, maintenance updates, and communication alerts via SMS, email, and dashboard.
Why it matters: Keeps managers updated without constant manual follow-up.
Learn more2-Minute Overview
See how RentalDesk works in 2 minutes
Watch how properties, tenants, invoices, M-Pesa payments, and reports connect in one clear workflow.
Overview video
See sample properties, tenants, invoices, and reports
01
Step 1
Add your properties
Set up the buildings or units you manage so RentalDesk mirrors your real portfolio.
02
Step 2
Tenants receive automated invoices
Send rent demands and reminders from one workflow instead of chasing balances manually.
03
Step 3
Rent is collected through M-Pesa
Track M-Pesa, bank, and cash payments with clearer allocation and arrears visibility.
04
Step 4
Landlords get reports and dashboards
View performance, arrears, and statements without waiting for month-end spreadsheet cleanup.
What you'll see
Dashboard, tenants, invoices, payments, and reports in one connected product tour.
After the video, you can book a demo, try sample data, or chat with our team on WhatsApp.
Product Screenshots
See RentalDesk in Real Workflows
A guided preview of the exact screens your team uses for properties, tenants, invoicing, payments, and reporting.
Screenshot
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Benefits
Clear Outcomes for Landlords and Agencies
RentalDesk helps teams collect faster, reduce admin effort, and report with confidence across every property.
For Landlords
Get Clarity on Every Unit and Every Payment
- See paid and overdue tenants instantly
- Follow up with less manual chasing
- Access statements from anywhere
- Make decisions backed by real numbers
For Agencies
Run Clean Collections at Portfolio Scale
- Manage multiple landlords and properties
- Automate billing and allocation workflows
- Reduce disputes with clear audit trails
- Build owner trust through transparent reporting
Proof
See how RentalDesk fits real portfolios
Examples from property teams managing 120 to 300+ units, plus the trust resources buyers usually review before switching systems.
Decision-ready proof
- 120-unit portfolio: faster M-Pesa reconciliation and quicker monthly owner statements.
- 300+ unit portfolio: clearer arrears tracking and one dashboard across branches.
- Risk review support: trust center, security policy, and operational safeguards are public.
Case Study
Nairobi Apartments Ltd
Challenge: Delayed rent visibility, manual reconciliation, and inconsistent tenant follow-up.
Outcomes
- ✓ Faster rent reconciliation through M-Pesa-linked workflows.
- ✓ Improved reporting turnaround for monthly owner statements.
- ✓ Lower payment posting errors due to transaction traceability.
Case Study
Metro Lettings Group
Challenge: Fragmented ledgers across branches and delayed arrears follow-up.
Outcomes
- ✓ Centralized portfolio dashboard visibility.
- ✓ Improved arrears monitoring and action tracking.
- ✓ Stronger audit trail for finance and operations reviews.
Pricing Preview
Choose the plan that matches your portfolio
Compare plans by unit count, team size, and the features you need for collections, reporting, and day-to-day operations.
Landlord Plan
KES 5,000 / month
For independent landlords managing their own properties.
- Up to 50 units
- Automated M-Pesa rent collection
- Tenant ledgers and payment tracking
- SMS rent reminders
- Maintenance tracking and utility billing
- Automated late fees, financial reports, and up to 3 users
Estate Manager Plan
KES 9,500 / month
For estates, agencies, and structured property businesses.
- Unlimited units and unlimited users
- Everything in the Landlord Plan
- Multi-property dashboard
- Role-based permissions
- Service charge billing and bulk invoicing
- Advanced analytics, data export, accounting sync, and priority support
Need more detail? Compare all features and limits on the pricing page, then review the case studies if your team wants proof before signing up.
Security
Security and Data Protection Built Into Daily Operations
RentalDesk is designed to protect financial records, limit operational risk, and keep every critical action accountable.
Role-based access control
Assign permissions by role so each team member sees and edits only what they are responsible for.
Audit trails and approvals
Track who changed what and when, with approval checks for sensitive operational and financial actions.
Data protection workflows
Structured records and controlled edits preserve data integrity across tenants, invoices, and payments.
Operational safeguards
Separation of duties and transparent reporting reduce preventable errors, disputes, and fraud exposure.
Final CTA
See RentalDesk in action, then start when you're ready
Start a free trial, explore sample data, or review the case studies and trust docs if your team needs proof before moving.
RentalDesk is the rent collection software Kenya teams trust for M-Pesa rent automation.