Know who paid
Track M-Pesa, STK, Paybill, Till, and manual payments against the right tenant, unit, and invoice.
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Property Management Software for Kenya
Your properties. Your collection process. Set up for you.
Every property business handles rent differently. We help configure RentalDesk around your billing dates, M-Pesa collections, water charges, arrears, receipts and owner reports.
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Paid, part-paid, and unpaid tenants
M-Pesa payments matched to tenant ledgers
Daily follow-up list for arrears and exceptions
Invoices
Monthly billing
M-Pesa
Matched payments
Tenants
Live balances
Reports
Owner clarity
M-Pesa focus
Track payments faster and reduce arrears guesswork
See paid, overdue, and part-paid tenants without waiting on month-end cleanup.
Real Rental Problems
Start every day with rent status, not guesswork
The first job is simple: help your team see payment status clearly, spot arrears early, and know which tenant, payment, or report needs action next.
Know who owes
See paid, part-paid, unpaid, and overdue tenants without waiting for Excel cleanup or month-end summaries.
Learn moreKnow what to follow up
Turn rent status into clear next actions for arrears, unmatched payments, receipts, and owner reporting.
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Core Collection Workflow
From invoice to M-Pesa payment to a clear balance
See the real RentalDesk screens that keep units, rent invoices, payments, and reconciliation connected.
Properties & Units
Property and unit workspace
Organize buildings, units, occupancy, and unit status in one portfolio structure.
Invoicing
Invoices and billing
Generate rent invoices, review line items, and follow billing status without spreadsheet follow-up.
Payments
Payment tracking and receipts
Track rent payments, update ledgers, and review collection status as payments come in.
Explore all featuresSecondary tools for the rest of your rental operation
Properties & Units
Tenants & Leases
Rent Invoices
M-Pesa Collection
Reconciliation
Arrears Tracking
Utilities
Owner Statements
Tenant Portal
Landlord Portal
Maintenance & Tickets
Documents
Vacant Listings
Accounting Reports
Roles & Audit
Mobile Access
View the complete feature guide
M-Pesa Front and Center
Collect Rent via M-Pesa Automatically
RentalDesk supports M-Pesa rent workflows so collections can be requested, captured, matched, posted, and reported with less manual follow-up.
How M-Pesa Rent Collection Works
1
Tenant or customer receives a Paybill reference, Till, or STK Push prompt.
2
RentalDesk captures the payment or your team records a manual payment.
3
The payment is matched to the correct tenant and unit.
4
Partial payments reduce the balance, and overpayments are visible for review.
5
Rent balance and arrears status are updated automatically.
6
Tenant or customer receives receipt context after payment is confirmed.
7
Landlord sees paid, part-paid, unpaid, and overdue tenants.
8
Unmatched, unclear, or duplicate payments are reviewed in the reconciliation queue.
Paybill and rent reference workflow
Set up your M-Pesa payment flow so incoming transactions can be matched to the right tenant or account.
Automatic posting to tenant ledgers
As payments are captured, RentalDesk updates balances, receipts, and arrears visibility faster.
Collection reports and payment history
Review daily collections, per-tenant payment history, and arrears from the same workflow.
M-Pesa Paybill integration
Built for Kenyan rent collection workflows
Connect your payment workflow, capture M-Pesa transactions, issue receipts, and keep rent records current inside the same system.
- Set up your Paybill details and rent reference format.
- Post collections into tenant ledgers and payment history faster.
- Review daily collections, per-tenant balances, and arrears reports from one dashboard.
From demo to your own workspace
See how it works. Let us prepare it for your business.
Explore the demo first, then tell us how you collect rent. We will agree the work and price before setup begins.
1. Explore the demo
See sample properties, tenant balances, payments and reports. Use sample data while exploring.
2. Tell us your workflow
Request premium setup and share your unit count, billing process and the help you need. Our team will contact you for a consultation.
3. Approve your setup plan
Agree the scope and quote, then we configure supported features, import agreed records and train your team.
Premium setup is quoted separately from your subscription. No payment is taken when you request a consultation.
FAQ
Common questions about RentalDesk
Answers about setup, security, payments, and how RentalDesk fits landlord and agency workflows.
Can tenants pay partial rent?
Yes. RentalDesk can show part-paid tenants and update the remaining balance so managers know who has paid in full and who still owes rent.
What happens to unmatched M-Pesa payments?
Unmatched, unclear, or duplicate M-Pesa payments can be reviewed in a reconciliation workflow before they are linked to the correct tenant, unit, or account.
Can caretakers have limited access?
Yes. RentalDesk is designed around role-based access so caretakers, managers, accountants, and admins can work with the records they are responsible for.
Can I export owner statements?
Yes. RentalDesk supports owner reporting workflows so agencies can prepare landlord statements with collections, arrears, expenses, fees, and payouts.
Can tenants view balances?
Yes. Tenant portal workflows can let tenants view balances, invoices, receipts, statements, payment instructions, and request updates.
Can RentalDesk replace Excel?
Yes. RentalDesk is built to replace notebook and spreadsheet workflows for rent collection, arrears tracking, tenant records, utilities, maintenance, reports, and owner statements.
Is my data safe?
RentalDesk includes role-based permissions, audit visibility, and public security resources so you can review how records and access are controlled.
Do I need technical skills?
No. RentalDesk is built for everyday property operations, and we can help with setup, imports, and rent schedules.
Can you help me set it up?
Yes. Request Guided Setup for help importing agreed records, configuring your workflow and training your team. We agree the scope and setup fee separately from your subscription. You can also start free yourself.
What if tenants do not pay on time?
RentalDesk helps you see arrears quickly, track payment status per tenant, and keep a cleaner follow-up trail instead of relying on memory or spreadsheets.
Is this built for Kenya or a generic overseas product?
RentalDesk is positioned for Kenyan landlords, agencies, and property teams, with M-Pesa workflows and local rent-collection needs front and center.
Let us set up your rent collection workflow.
Explore the demo or tell us about your properties, rent collection and reporting needs. We will contact you to agree a setup plan and quote.